Task Management Guide
Hybrid Solution - Best of Both Worlds

Google Workspace
+ monday.com

Combine Google's familiar email and calendar with monday.com's powerful visual project management for the ultimate team workflow

Native integrations
Team collaboration
Visual workflows

Why Google + monday.com?

The Perfect Combination
Google Workspace for communication + monday.com for execution = Complete workflow

Google Workspace Strengths

  • Email everyone already uses daily
  • Calendar for scheduling and meetings
  • Google Meet for video calls
  • Docs/Sheets for collaboration

monday.com Strengths

  • Visual boards for project tracking
  • Team task assignment and ownership
  • Powerful automations and workflows
  • Real-time dashboards and analytics
Seamless Integration
monday.com has native Google Calendar, Gmail, and Google Drive integrations built-in
Team Collaboration
Unlike Google Tasks (personal only), monday.com enables full team task management
Scalable Solution
Start with small teams, scale to enterprise without changing platforms

4-Week Implementation Plan

1
Week 1
Set Up monday.com
⏱️ 30 min
Create workspace and connect Google Calendar

Create monday.com Workspace

👥 Team Lead
  • Sign up at monday.com (14-day free trial, no credit card)
  • Choose "Task Management" template or start blank
  • Invite team members with their Google Workspace emails
  • Create board structure: "To Do", "In Progress", "Done"

Connect Google Calendar

👤 Each User
  • In monday.com: Click profile → Integrations → Google Calendar
  • Authorize monday.com to access your Google Calendar
  • Enable two-way sync: Tasks with dates appear in Google Calendar
  • Calendar events can create monday.com tasks automatically
Pro Tip: Enable "Create task from calendar event" automation so every Google Calendar meeting automatically creates a monday.com task for follow-ups.
2
Week 2 - Premium Content
Connect Gmail to monday.com
Seamless email-to-task conversion

🔒 This content is locked. Unlock the full guide to access Weeks 2-4 with detailed implementation steps, Gmail integration, Google Calendar sync, and advanced automations.

Unlock Weeks 2-4 Implementation Steps
Get the complete Google + monday.com hybrid implementation roadmap with Gmail integration, Google Calendar sync, and advanced automations
Complete Weeks 2-4 implementation steps
Downloadable PDF checklists for all guides
Video tutorials and helpful resources
Access to all 4 implementation guides
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Complete Cost Breakdown

Required Costs
What you need to pay for
Google Workspace (already have)$0 additional
monday.com Standard$12/user/mo

monday.com Standard includes: Unlimited boards, 250 automations/month, integrations, timeline view, dashboards

Optional Add-ons
Enhance your workflow
Fireflies.ai (AI meetings)$0-10/user
Fathom (AI meetings)$0
Zapier (advanced automation)$20-50/mo

Recommended: Start with Fathom (free) or Fireflies free tier (800 min/month)

10-Person Team Example
Google Workspace (already paying)$0 additional
monday.com Standard (10 users)$120/month
Fathom AI (free tier)$0
Total Monthly Cost$120
Annual cost$1,440
Same price as monday.com alone, but with Google Workspace familiarity

Why This Combination Works

Advantages
Keep familiar Google email and calendar everyone uses
Add powerful team task management without switching platforms
Visual boards make project status instantly clear
Native integrations mean seamless two-way sync
Scales from small teams to enterprise
Considerations
Additional cost compared to Google Tasks (which is free)
Team needs to learn monday.com interface (30-min training)
Managing two platforms instead of one (Google + monday.com)
Some automations require Zapier (extra $20/month)
Best for: Google Workspace teams that need team collaboration, visual project tracking, and powerful automations but want to keep their familiar email and calendar workflow.

Ready to Get Started?

Try monday.com free for 14 days. Keep using Google Workspace as usual.